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Post-Award Requirements: Every eligible applicant awarded grant funds under this program must agree to meet all requirements of federal law governing the Public Charter Schools Grant Program and any applicable state requirements. Once the public charter school has received notification they have been granted funds, they have 90 days in which to submit a revised, final budget and any other necessary forms or they will forfeit their grant. Any post-award changes to the budget must be approved by the Oregon Department of Education.


Grant recipients may be asked to present a workshop at an Oregon Charter School Conferences. Costs associated with conducting the workshop at the conference may be paid using grant funds, and such costs should be built into the budget and budget narrative portion of the application.


The grantee shall maintain accounting records and other evidence pertaining to costs incurred, with the provision records to be kept available by the grantee during the grant period and thereafter for three full years from the date of final payment. ODE must be permitted to audit, review, and inspect the grantee’s activities, books, documents, papers, and records relating to the expenditures of grant proceeds during the period of the grant and for three years following final payment.


Technical Assistance: Technical Assistance is available by contacting Phyllis Guile, 503.947.5685 or phyllis.guile@state.or.us or Donna Brant, 503.947.5622 or donna.brant@state.or.us.

Narrative Grant Components:


1. Abstract of Proposal (2 pages maximum) 10 points


  • Baseline information.

    • How the school was established

    • Number of years the charter has been in operation

    • Number and grade levels of pupils served

    • Demographic characteristics of student population

  • Specify project period (not to exceed one year) and include a detailed timeline (timeline must be double spaced).

  • List at least three project objectives with performance measures and quantifiable indicators. Project objectives should be specific, measurable, attainable, and time-phased. If the project is in any way academically related, at least one project objective must use OAKS results and Adequate Yearly Progress as an indicator.

  • Describe how the project will meet the needs of the school being assisted and/or developing school and the amount of funding you are requesting.

  • Explain the collaboration, partnership or mentoring program that will be used.

  • Specifically detail how the dissemination grant meets the objectives of the project and addresses an identified need.

  • Address how effective practices will be distributed; include compilation techniques and planned distribution.

  • If a product will be developed, describe the material and how public schools will benefit or student academic achievement will be increased. Primary measure must include the Oregon Statewide Assessment.


2. Description of Public Charter School and Evidence of Overall School Success

(5 pages maximum) 25 points


A. The Public Charter School’s Educational Vision

  • Documented success in achieving mission and overall program goals.

  • Noted specific educational objectives that have been accomplished through the school.

B. Educational Capacity of the School (Substantial Progress in Student Achievement)

  • Identify rigorous standards in all curriculum areas and various assessment measures used.

  • Identify assessment measures used, in addition to OAKS.

  • Show student performance and achievement data (including Oregon Statewide Assessment and other measures of academic success) improvement.

  • Indicate the number and percentage of students participating in Oregon Statewide Assessment.

C. Business and Organizational Management Capacity of the School (Management and leadership necessary to overcome initial start-up problems and establish a thriving, financially viable public charter school)

Evidence of:

  • the overall fiscal viability of the school,

  • effective governance and administrative structure, and

  • overall stability (facilities, management and leadership, audit reports).




  1. Collaboration and Networking Partnerships

Evidence of:

  • successful collaboration within the school,

  • collaboration and partnerships with other organizations outside of the school, and

  • role and relationship with authorizing agency.




  1. Other Indicators of Success (High Levels of Parent Satisfaction)

Level of:

  • parent satisfaction as indicated by survey or other means as described in application,

  • satisfaction of authorizing agency (renewals and evaluations),

  • growth in student population (include data), and

  • program expansion (include data).


3. Description of High Quality Dissemination Project 25 points

(6 pages maximum)


      1. Needs Assessment

  • Provide a description of the needs assessment that was completed in order to design the project. Include the summative results, on the assessment instrument, in an attachment.

  • Describe the number of schools contacted, how many responded and the greatest needs identified.

  • Correlate the needs assessment with the project design.

  • Explain how the chosen delivery model (e.g. printed materials, workshops, audio visual materials, one-on-one training) best meets the identified needs.

  • Describe how the needs assessment relates to project objectives.

  • Describe how the project will produce the anticipated results.




  1. Description of the Overall Dissemination Project

  • Identify the specific area (curriculum, assessment, finance, governance, community relations, professional development, etc.) that will be the focus of the dissemination activities.

  • Describe the objectives and performance measures of the dissemination project.

  • Describe the overall dissemination project, including the number of students, staff, number and types of schools that will benefit from the project.

  • Describe the methods and process for dissemination.


C. Accountability (address all that apply)

  • Describe how the school being assisted will be held to at least the same level of accountability as the assisting public charter school, e.g. adherence to ODE Academic Content Standards, improved OAKS results, etc.

  • Describe how parents are involved in the accountability program.

  • Describe the product being developed and how it will assist other public schools.

  • Describe the process for dissemination of the products developed and how any necessary training will be addressed.


4. Viability of the Project and Soundness of Planning 20 points

(3 pages maximum)


A. Capacity for applicant to succeed in the proposed project

  • Provide evidence of your success in the specific area that has been selected for dissemination.

  • List the individuals involved in and responsible for this project. Provide evidence the personnel involved with the project are well qualified and will provide the expertise necessary to accomplish stated goals.

  • Describe who will be responsible for each project activity and how their expertise matches the project goals and the needs identified in the needs assessment. Include all people working on the project (e.g. bookkeeper, subproject staff, etc.). Attach a resume for each lead person.


B. Planning, Assessment and Procedures for Monitoring Project Goals

  • Provide timeline for completion of specific tasks and how progress will be monitored.

  • Describe monitoring and evaluation plans to ensure project goals are achieved and recipients are given the opportunity to provide feedback.

  • Include a strong project evaluation plan which outlines success indicators


C. Budget (Worksheet and Narrative – Attachment C)

  • Describe the use of funds for all planned activities. The narrative should break down the budget for each school involved and reflect the activities during entire project period

  • Describe the process for how the grant money will be spent and the reasonableness of the grant budget in relation to the proposed activities.


5. Value of the Dissemination Project (4 pages maximum) 20 points


A. Benefit of the project to the applicant school and the educational community in general

  • Justify need for the project to applicant and potential recipients.

  • Describe value of the product or activities to educational reform.

  • Describe how the project will improve student performance and/or improve educational accountability for the applicant and recipient schools.

  • Clearly describe outreach strategies, methods and process for dissemination.

Scoring Guide




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